Overview

Mount Kenya University (MKU) is a chartered University committed to a broad-based, holistic and inclusive system of education. The University is a member of the Inter-University Council of East Africa as well as the Association of Commonwealth Universities. MKU is largely known for its dynamic, comprehensive and thorough academic and vocational training system as well as linkages with internationally reputable institutions. The University operates from the main campus in Thika with campuses in Nairobi, Mombasa, Nakuru, Eldoret and Meru, as well as Open Distance and Electronic Learning (ODEL) centres located in major towns in Kenya, Burundi, Somaliland and Uganda.

In pursuit of fulfilling the Mission and Vision of the University, the Directorate of Human Resource is mandated to facilitate and support the Mission and operations of the University by enabling it to continue attracting, developing and retaining the right number of suitably qualified staff so as to maintain the University competitive edge. MKU invites applications from suitably qualified, visionary, competent, dynamic and experienced professionals with impeccable track record to fill the position an Administrative Assistant in Mombasa Campus.

Qualification

Must have:

• Bachelor’s degree in relevant area of specialization.
• 2 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.

                            OR

• Higher National Diploma in relevant area of specialization
• 3 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.

                            OR

• Diploma in relevant area of specialization.

• 5 years’ experience in Grade 7 within MKU or at a similar position in a recognized academic institution

Key responsibilities also include

Duties and responsibilities:

• Support the implementation of administrative functions within the department to ensure smooth operations.
• Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
• Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
• Assist in scheduling meetings, preparing agendas, and following up on action points.
• Handle incoming and outgoing correspondence, including emails and official letters.
• Provide general administrative and clerical support to staff and management.
• Coordinate departmental activities, workshops, and events, including logistics and communication.
• Maintain and update departmental databases and records (manual and electronic).
• Monitor office supplies and process requisitions when necessary.
• Ensure confidentiality and proper handling of sensitive information.
• Liaise with internal departments and external stakeholders to support communication and coordination.
• Assist in preparing reports, presentations, and other official documents.
• Track assigned tasks and follow up to ensure timely completion.
• Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.

Requirements

Interested candidates to apply through the Mount Kenya University online Recruitment Portal http://recruitment.mku.ac.ke on or before 12^th May, 2026.

• Candidates residing in the Coastal region of Kenya are highly encouraged to apply.

NB: All applications MUST be through the MKU recruitment online portal.

Notes:

• Candidates who meet the requirements should apply through the recruitment portal, and indicate their salary expectations in their attached cover letter.
• Mount Kenya University is an equal opportunity employer.
• The University does not charge any fee for the whole recruitment and selection exercise.
• Only shortlisted applicants will be contacted.

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